Property Condition Assessments

Major structural, electrical, plumbing and HVAC components of each structure, as well as site improvements, are carefully examined for condition, status of completion, general code conformance, life cycle costs, sufficiency for their intended use, and extent of defects and depreciation in Property Condition Assessment reports. EAS Building Sciences team interviews site personnel, performs document reviews and conducts walk-through surveys noting the physical condition of the building systems and components of a Property Condition Assessment report. Oftentimes, EAS suggests to clients bundling a Property Condition Assessment with a Phase I Assessment for an all-encompassing overview of the property. 

Systems surveyed in a Property Condition Assessment include the following:

  • Site and Grounds – pavement, curbs, loading docks, walks, landscaping, irrigation, site drainage, exterior lighting, walls, fencing/railings, signage and exterior amenities.
  • Structural Systems – Foundations and structural framing of walls, columns, intermediate floors and roofs.
  • Building Envelope – Roofing systems, exterior finishes, stairs and steps, exterior doors and windows.
  • Interior Building Components – Interior finishes of common areas and tenant areas. Condition of soft goods will not be assessed.
  • Mechanical Systems – Property-owned electrical, heating ventilation/ air conditioning, plumbing and conveyance systems.
  • Regulatory Compliance – Life safety, fire suppression systems, and general visual review of property compliance to the Americans with Disabilities Act (ADA).  EAS services include contacting the local building, zoning, and fire department / authorities to identify any currently outstanding building or fire code violations at the subject property.

Upon completion of the physical property condition assessment, EAS will provide a Property Condition Report (PCR) outlining the systems and components along with any deferred maintenance or deficiencies observed.   Based on industry standard, EAS then formulates a list of immediate repairs and costs that will be incurred during the life of a loan. Immediate repairs can be defined as significant building code violations, fire code violations, safety concerns and deterioration to the building caused by deferred maintenance. In addition to the assessment, EAS develops a Modified Capital Reserves Schedule that approximates repairs and replacement costs most likely to occur over the evaluation period.  This schedule allows the client to plan for large expenditures in advance of their replacement.

The EAS PCA reports comply with industry standards based on ASTM E-2018-15 requirements along with Freddie Mac, Fannie Mae or HUD guidelines. Customized scopes are also available.